How do I determine what size booth I need?

 

Measure  your canopy from the outside.  If you have a trailer, include the tongue length. 

Note:  Vendor spaces are limited, measure carefully, if you exceed the size you requested, you may be moved to another space without electricity or water.

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How are booth spaces assigned?

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Booths are assigned on a first come, first served basis. We try to accommodate requests if the location you prefer is available but we have to juggle spaces to fit trailers and electricity needs. We will place you in the general area you want but a specific spot may already be taken. Spaces will be reserved only upon verification of application and receipt of payment. If the section you selected is full, we will place you in the next available class location and refund the payment difference upon your arrival. 

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Is electricity for my booth available?

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All booths are able to have electric, though only certain booths have availability for 220v power.  The vendor is responsible for bringing appropriate extension cords (some booths require long cords).  Be sure to answer the electricity questions on the application as we cannot shuffle booths around on festival day.

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Is water for my booth available?

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Only commercial food booths have availability to water, however vendors are responsible for bringing the appropriate hoses.  

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Are there restrictions on any products for sale or consumption?

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Due to city ordinances, the following items are not permitted for sale or consumption in the festival area:

• While sampling of wine or alcoholic beverages are allowed, the only sales of alcoholic beverages allowed are sealed, closed containers not intended to be consumed at the festival.

• No dispending or sales of any type of medication of controlled substances.​

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What if I have to cancel my reservation?

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In case of cancellation prior the festival, refunds are available as follows:

• 60 days ore more - 100%

• 45 days or less - 75%

• 30 days or less - 50%

• Less than 30 days - 0%

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Where do I check in?

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Upon arrive at the festival, all vendors must check in at the Porter Civic Center, between the Health Clinic and the FirstBank.  You will be issued your permit and the location of your booth spot at this time.

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When can I set up my booth?

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Booth set up begins at 10 AM on Thursday, July 16th.  Evening activities on the stage begin at 6:45 pm with the Porter's Got Talent show beginning at 7:00 PM.  You may open your booth at any time on Friday after 3 PM, but we ask that you be open no later than 5 PM on Thursday.

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Where can I park my vehicle after unloading my merchandise?

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Parking is very limited.  There are parking spaces at the First Baptist Church of Porter.  You can also park on side streets, but do not block any driveways.

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Can I sell food items from my non-profit booth?

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If you are selling food items, you must display your original C3 certificate or you will be required to purchase a temporary license from the State Health Department on the opening day of Festival.  You are required to meet all State Health Department food safety guidelines.

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Do I have to collect sales tax?

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Yes, each vendor must collect and pay state and local sales taxes including non-profits.  Oklahoma state law requires that we obtain for each vendor your Oklahoma State Tax number, your EIN number, or your social security number.  The only exception is if your booth is informational and not selling anything.  A list of vendors is sent to the Oklahoma Tax Commission prior to the festival.

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Do I have to be open all hours of festival?

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Yes, we ask that you booth be mapped and open for the advertised open hours for each day of festival.  It is not fair to your fellow vendors, for multiple vendors to open late or shut down early.  Vendors who do not follow festival hours can be fined or not allowed to return to future events.

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